Autodesk Vault to SAP S/4HANA Cloud Integration

Send

Send to SAP S/4HANA, all levels

Right-click the assembly in Vault and choose AV2ERP > Send to SAP S/4HANA all levels. AV2ERP reads the item and its bill of materials, applies your rules and brings SAP up to date: the products, the material BOM header and every BOM item.

• One row per Vault item, with columns for the BOM header, the product and the BOM lines.
• Products that already exist and have not changed are reported as Update skipped. In this run that was the three components; the assembly's BOM header was Created and its lines Created\Updated.
• Failures go to the Failed action list tab in the same dialog.

Result in SAP

Products with their Vault descriptions

The products appear in SAP with their descriptions from Vault, product group A001 and product type ERSA, the fixed value in this mapping. Fixed values such as the product type and the unit are set once and apply to every send.

• Which Vault property fills which SAP field is part of the same mapping.
• When a fixed value is not enough, a macro rule takes over; see the product type rule further down.

Result in SAP

The material BOM under a change number

BRK-2001 gets a material BOM for plant 4410, BOM usage 1, alternative 01. Its three BOM items are stock items with quantities 1, 4 and 1 EA, the same structure as the Vault bill of materials, and all of them carry the engineering change number the send used.

• BOM items are numbered 0001, 0002 and 0003, each with a valid-from date and the change number.

Check in Vault

The SAP product on the Vault item

The ERP Item Details tab reads the product from SAP S/4HANA Cloud while you look at the Vault item: product type, base unit, description. If the product does not exist in SAP yet, the tab shows that too.

• Pick the SAP properties the tab displays.
• The layout is stored, so nobody adjusts it item by item.

Compare

Vault against SAP, line by line

The ERP Data tab puts Vault and SAP side by side with a green check on every line that agrees. SAP keeps 40 characters of a product description; the assembly's Vault description is longer, so exactly that cell is red.

• Item properties of first-level children are compared, so design changes since the last transfer are visible.
• With BOM versioning in SAP, the current Vault BOM can be compared with an earlier ERP version.

Traceability

Transfers, logs and Excel reports

The PDM2ERP reporting tool tracks what AV2ERP sent from Vault to SAP and when. Pick a period to see how many items were created or updated and by whom.

• Export the figures to Excel.
• Open the log viewer or the process list to follow up a failed transfer.

Rules and AI

Product type by rule

The request in the demo: parts with screw, ring or pin in the description are bought in, so they become trading goods; the assembly is a finished product; everything else is semi-finished. The assistant confirmed the ProductType field in SAP and how the macro builds the product payload, added the rule, compiled it and ran a preview.

• Preview result: the locating pin HAWA, the assembly FERT, bracket and base plate HALB.
• It matches whole words. The assembly's description says "locating pins", and it still comes out FERT, because assemblies are decided first and "pins" is not the word "pin".
• Changes to the field mapping wait for your approval, and the preview writes nothing to SAP.

Questions and search

Asking SAP from Vault

Asked whether the component quantities match SAP, the assistant compared the Vault BOM with the BOM items in SAP and answered that all three match, including the four locating pins. Asked to find the Vault items with Bracket in the title and give their product type in SAP, it searched Vault, queried SAP and answered in one table.

• Both products exist and both still hold ERSA. The assistant points out that the new FERT and HALB values are staged, not saved, so nothing has been sent yet.
• The rows read from SAP are shown above the answer.

The assistant works with your own key for Claude, OpenAI, Azure OpenAI or a compatible model, with a ChatGPT sign-in, with a coding agent such as Claude or Gemini, or with your own assistant through the MCP connector.